Finding the right builder for your house extension is one of the most important decisions you will make in the whole project. A good builder turns a well-designed scheme into a reality on time, on budget and to a high standard. A poor builder creates delays, cost overruns, disputes and potentially dangerous or non-compliant work. This guide explains how to find, vet, appoint and manage a builder for your UK house extension in 2025.
Where to Find Good Builders
The best way to find a good builder is through personal recommendation from someone who has recently used them on a similar project. Ask friends, family, neighbours and colleagues — a positive first-hand recommendation from someone whose home you can visit is the most reliable form of vetting.
Other sources:
- Your architect: An experienced architect will have working relationships with reliable local builders and can recommend contractors they trust and whose work they have inspected recently
- Federation of Master Builders (FMB): fmb.org.uk — provides a database of vetted, insured members who have been assessed against a code of conduct
- TrustMark: trustmark.org.uk — government-endorsed quality scheme for tradespeople
- Rated People, Checkatrade, MyBuilder: Online platforms with reviews; useful for finding tradespeople but reviews can be managed so treat with appropriate caution
- Local planning portal: Find the addresses of recent planning approvals for similar extensions nearby and write to the owners asking who built their extension and whether they would recommend them
Vetting Contractors Before Tendering
Before inviting a contractor to tender, carry out basic due diligence:
- References: Ask for two or three references from similar projects completed in the last 12–24 months. Call the references and ask specific questions: Was the project completed on time? On budget? Were there many unexpected variations? How did the contractor handle problems? Would you use them again?
- Visit completed projects: If possible, ask to visit a recently completed extension to assess quality first-hand — particularly junctions, finishes and attention to detail.
- Companies House check: Check the contractor’s company status, registered address and accounts at companies.gov.uk. A company registered for less than 2 years or with very small accounts may indicate a new business without a strong track record.
- Insurance confirmation: Ask for a certificate of insurance confirming: public liability (minimum £2 million), employer’s liability (£5 million), and all risks/contract works cover. These protect you if a worker is injured on your site or if works in progress are damaged.
- VAT registration: All but the smallest contractors should be VAT registered. Ask for their VAT number and check it is valid at the HMRC website.
The Tendering Process
Obtain tenders from at least three contractors using identical drawings and specifications. The tender package prepared by your architect should include:
- Full Building Regulations drawings and specification
- Structural drawings and calculations
- Schedules of work (scope of works document)
- Provisional sums for any elements not yet fully defined
- Instructions on what the tender price should and should not include (e.g. whether client-supplied fittings are included)
Allow 2–3 weeks for contractors to price the tender. Encourage them to visit the site as part of their pricing.
When reviewing tenders:
- Do not automatically accept the lowest price — a very low price may indicate the contractor has missed items, will make up the margin through variations, or is simply unable to deliver the quality required
- Check that all tenders are priced to the same scope. If one tender appears very different from the others, meet the contractor to understand why
- Ask each contractor for a programme and assess whether their proposed start date and duration is realistic
The Building Contract
Never build on a handshake. A formal building contract protects both you and the contractor by clearly defining:
- The scope of works
- The contract sum and payment schedule
- The programme and practical completion date
- How variations are instructed and priced
- Liquidated and ascertained damages (a pre-agreed weekly sum the contractor pays if they overrun the programme)
- Dispute resolution procedures
- Defects liability period (typically 12 months)
The most appropriate contracts for domestic extensions are:
- JCT Homeowner Contract: Simple, plain English contract for smaller domestic projects (no formal architect inspection role)
- JCT Minor Works Building Contract (MW 2016): Appropriate where an architect administers the contract — includes architect’s certification of payments, instructions and practical completion
Crown Architecture prepares and administers JCT Minor Works Contracts for all extension projects where we are engaged for construction stage services.
Managing the Contractor During Construction
- Establish clear communication protocols: Agree how instructions will be given (in writing through the architect, not by informal conversation on site) and who the site manager is
- Weekly site meetings: Regular structured meetings with minutes prevent misunderstandings and maintain programme momentum
- Architect’s site visits: Your architect should inspect at key stages. Do not let contractors cover or conceal work before it has been inspected
- Building Control inspections: Ensure the contractor notifies Building Control at every required stage. Missing an inspection can result in work being opened up
- Variations in writing only: Any change to the scope must be instructed in writing with an agreed cost before the work proceeds. Verbal instructions are a primary source of disputes
- Payment applications: Payments should be made only against your architect’s interim payment certificates, reflecting work certified as complete to the required standard
Red Flags: Warning Signs During a Project
- The contractor asks for payment well in advance of work being done
- Key subcontractors appear and disappear rapidly
- The programme is repeatedly delayed without clear explanation
- Requests for large variations to the contract sum (especially early in the project)
- Resistance to architect’s inspection or Building Control inspections
- Work is covered or concealed before inspection
- Key documents (Building Control notices, structural calculations) cannot be produced when requested
Frequently Asked Questions
How much deposit should I pay a builder?
Reputable builders typically ask for a small advance of 10–15% to cover materials ordered before work starts, or sometimes no advance at all. Never pay more than 20% before work starts. Never pay the full contract sum upfront under any circumstances.
What is a retention and how does it work?
A retention is a percentage of each interim payment (typically 5%) withheld as security against defects. Half the retention is released at practical completion; the second half is released at the end of the defects liability period (typically 12 months after practical completion) when outstanding defects have been rectified.
Can Crown Architecture vet and appoint contractors on my behalf?
Yes. Crown Architecture & Structural Engineering manages the tender process, evaluates tenders, recommends contractors and administers the building contract throughout construction for all projects where we are engaged for a full contract administration service. Call 07443 804841 to discuss your project.
Build with Confidence with Crown Architecture
Choosing the right builder and managing the contract properly are as important as the design. Crown Architecture & Structural Engineering manages the full process — from design through tendering to Building Control sign-off — so you build with confidence.
Call 07443 804841 or use the form above to start your project.